Academic Home Changes

Home Department in Support

If a faculty member is interested in changing their academic home from one school/college to another, the following processes should occur:

• The faculty member should indicate to their current department chair their interest in transferring departments; they should subsequently discuss their interest with the proposed “receiving” department.
• The receiving department chair should inform their dean of the faculty member’s interest in transferring academic homes. If the potential transfer is between two colleges, the current department chair should also inform their dean of the faculty member’s interest in a transfer.
• Faculty in the proposed receiving department should have the opportunity to provide input into the transfer, consistent with policies/practices associated with new faculty hires.
• If the receiving department chair supports the transfer, they are responsible for drafting a letter to the college dean requesting the transfer.

Home Department Does Not Support

If a faculty member is interested in changing their academic home within a school/college and the current department chair does not support the transfer, the following processes should occur:

• The faculty member should indicate to their current department chair their interest in transferring departments; they should subsequently discuss their interest with the proposed “receiving” department.
• The receiving department chair should inform their dean of the faculty member’s interest in transferring academic homes. If the potential transfer is between two colleges, the current department chair should also inform their dean of the faculty member’s interest in a transfer.
• Faculty in the proposed receiving department should have the opportunity to provide input into the transfer, consistent with policies/practices associated with new faculty hires.
• If the receiving department chair supports the transfer, they are responsible for drafting a letter to the college dean requesting the transfer.

• Letter from the dean of the receiving school/college to the Provost requesting the change in the faculty member’s academic home, including an effective date. The letter should include:
  • Documentation that faculty in the receiving department have been consulted and had the opportunity to provide input consistent with department policies.
  • Any agreement between the departments in terms of space, facilities, etc.
  • Additional signature lines for the receiving department chair and the faculty member.
    • If the current department chair and dean support the move, they should also have signature lines.
    • View template letters (WordDoc)
  • If the transfer is not supported by the faculty member’s current department chair and/or dean, a justification for why the transfer is nonetheless warranted.
• Provost’s approval letter to the dean and department chair of the new academic home, with a copy to the former dean, former chair, the faculty member, and the human resources processors in both departments.
• After the president and provost approve the transfer, a letter from new academic home department chair to the faculty member outlining any changes to the faculty member’s appointment, including the new academic home, effective date, change in reporting structure and any applicable changes in salary, duties, performance expectations, workload distribution, etc.
• The new academic home department is responsible for processing the change. The letter approving the change should be emailed to CAPS to update academic home or attached to the ePAF if the change includes a change to home department.
• If there is a salary adjustment request associated with the transfer, the receiving department is responsible for processing the Justification for Increase Form (JFI). The JFI request will be evaluated by the Office of the Provost per standard policies and procedures.