If the transfer occurs within a single college and the faculty member’s current department chair supports the transfer, then the transfer may be approved by a school/college dean.

If the transfer is not supported by the current department chair (or dean if the transfer is occurring between colleges) and/or the transfer occurs between colleges, then the transfer requires Provost approval.

If a faculty member is interested in changing their tenure home within a school/college and the current department chair supports the transfer, the following processes should occur:

• The faculty member should indicate to their current department chair their interest in transferring departments; they should subsequently discuss their interest with the proposed “receiving” department. The receiving department chair should inform their dean of the faculty member’s interest in transferring tenure homes.
• Faculty in the proposed receiving department should have the opportunity to provide input into the transfer, consistent with policies/practices associated with new faculty hires.
• If the receiving department chair supports the transfer, they are responsible for drafting a letter to the college dean requesting the transfer.

Required Documentation

• Letter from the chair of the receiving department to the dean requesting the change in the faculty member’s tenure home, including an effective date. The letter should include:
  • Documentation that faculty in the receiving department have been consulted and had the opportunity to provide input consistent with department policies.
  • Any agreement between the departments in terms of space, facilities, etc.
  • Additional signature lines for the current department chair and the faculty member.
  • View template letters (WordDoc)
• Dean’s approval letter to the department chair of the new tenure home, with a copy to the former chair, the faculty member, human resources processors in both departments and the Office of the Provost.
• After the dean approves the transfer, a letter from new tenure home department chair to the faculty member outlining any changes to the faculty member’s appointment, including the new tenure home, effective date, change in reporting structure and any applicable changes in salary, duties, performance expectations, workload distribution, etc.
•  The new tenure home department is responsible for processing the ePAF for the transfer. The dean’s letter approving the change should be attached to the ePAF.
• If there is a salary adjustment request associated with the transfer, the receiving department is responsible for processing the Justification for Increase Form (JFI). The JFI request will be evaluated by the Office of the Provost per standard policies and procedures.

If a faculty member is interested in changing their tenure home from one school/college to another, the following processes should occur:

• The faculty member should indicate to their current department chair their interest in transferring departments; they should subsequently discuss their interest with the proposed “receiving” department.
• The receiving department chair should inform their dean of the faculty member’s interest in transferring tenure homes. If the potential transfer is between two colleges, the current department chair should also inform their dean of the faculty member’s interest in a transfer.
• Faculty in the proposed receiving department should have the opportunity to provide input into the transfer, consistent with policies/practices associated with new faculty hires.
• If the receiving department chair supports the transfer, they are responsible for drafting a letter to the college dean requesting the transfer.

Required Documentation

• Letter from the dean of the receiving school/college to the Provost requesting the change in the faculty member’s tenure home, including an effective date. The letter should include:
  • Documentation that faculty in the receiving department have been consulted and had the opportunity to provide input consistent with department policies.
  • Any agreement between the departments in terms of space, facilities, etc.
  • Additional signature lines for the receiving department chair and the faculty member. If the current department chair and dean support the move, they should also have signature lines.
  • If the transfer is not supported by the faculty member’s current department chair and/or dean, a justification for why the transfer is nonetheless warranted.
• Provost’s approval letter to the dean and department chair of the new tenure home, with a copy to the former dean, former chair, the faculty member, and the human resources processors in both departments.
• After the Provost approves the transfer, a letter from new tenure home department chair to the faculty member outlining any changes to the faculty member’s appointment, including the new tenure home, effective date, change in reporting structure and any applicable changes in salary, duties, performance expectations, workload distribution, etc.
• The new tenure home department is responsible for processing the change. The dean’s letter approving the change should be emailed to CAPS to update tenure home or attached to the ePAF if the change includes a change to home department.
• If there is a salary adjustment request associated with the transfer, the receiving department is responsible for processing the Justification for Increase Form (JFI). The JFI request will be evaluated by the Office of the Provost per standard policies and procedures.

If a faculty member is interested in changing their tenure home within a school/college and the current department chair does not support the transfer, the following processes should occur:

• The faculty member should indicate to their current department chair their interest in transferring departments; they should subsequently discuss their interest with the proposed “receiving” department.
• The receiving department chair should inform their dean of the faculty member’s interest in transferring tenure homes. If the potential transfer is between two colleges, the current department chair should also inform their dean of the faculty member’s interest in a transfer.
• Faculty in the proposed receiving department should have the opportunity to provide input into the transfer, consistent with policies/practices associated with new faculty hires.
• If the receiving department chair supports the transfer, they are responsible for drafting a letter to the college dean requesting the transfer.

Required Documentation

• Letter from the dean of the school/college to the Provost requesting the change in the faculty member’s tenure home, including an effective date. The letter should include:
  • Documentation that faculty in the receiving department have been consulted and had the opportunity to provide input consistent with department policies.
  • Any agreement between the departments in terms of space, facilities, etc.
  • Additional signature lines for the receiving department chair and the faculty member.
  • A justification for why the transfer is warranted even though it is not supported by the faculty member’s current chair.
• Provost’s approval letter to the dean and the department chair of the new tenure home, with a copy to the former chair, the faculty member, and human resources processors in both departments.
• After the Provost approves the transfer, a letter from new tenure home department chair to the faculty member outlining any changes to the faculty member’s appointment, including the new tenure home, effective date, change in reporting structure and any applicable changes in salary, duties, performance expectations, workload distribution, etc.
• The new tenure home department is responsible for processing the change. The Provost’s letter approving the change should be emailed to CAPS to update tenure home or attached to the ePAF if the change includes a change to home and home department.
• If there is a salary adjustment request associated with the transfer, the receiving department is responsible for processing the Justification for Increase Form (JFI). The JFI request will be evaluated by the Office of the Provost per standard policies and procedures.